The Guest List Manager
We're sorry, this could take hours. Remember, this is not a
wedding planner. But at first glance, this screen certainly has a
lot of those functions.
Guest Name, Address, Telephone - Obviously, here you
enter that information. It is used to address your envelopes. For
those of you using separate Inner Envelopes, we also include a
separate Inner Envelope text line. Your Inner could use the same
line as your Guest Name, "Mr. and Mrs. Roger Williams".
But it is sometimes suitable to have "Roger and Mary" on
the Inner. Here is where you can do that.
Friend Of - Note that you can annotate each guest party
with their relationship. Aside from just good record keeping,
let's give you a good idea of how you can use this.
You, the bride or bride's mom are doing the invitations. The
grooms mom is going to supply you with HER guest list. Obviously,
here is where you can mark all those strange people so that you
have some idea who they are. But here is the real benefit.
The grooms mom wants to see a copy of your guest list before you
do those envelopes just to make sure you typed all the names and
addresses properly, right? POWER . . . when you go to print the
Guest List, you can select which part of the list you want
printed, the whole list, just the friends of the bride or just the
friends of the groom. Nice eh? You do not have to give the grooms
mom a complete list of all your friends and relatives.
Status - Here is where the "management"
concept comes into play. As you are developing your Guest List,
you can annotate each guest part with one of the three most
important markers shown. How do we use this?
When you go to print your invitations, we count your Guest List
for only those you have marked as Invite. When you go to print
Announcements, ditto. When you are ready to print envelopes,
ditto, we address the envelopes ONLY for the appropriately marked
guests.
As an aside, when you are clicking on these annotations, those
little numbers are instantly updated so that you have an immediate
count.
You also might ask, "Why is the guest name split between
first and last"? The answer is so that we can SORT your guest
list based on last names.
Guest Response - Here you can keep track of those guests
who have sent you or called in their response. Check them off! And
make the number attending and get an immediate total at the bottom
of the screen.
Place Cards - Having a very fancy Reception? Here you
can make table seating assignments so your Place Cards can be
printed with "Mr. and Mrs. Roger Williams / You are seated at
Table Number 17".
We even let you enter each guests' name, like "Roger
Williams" and "Mary Williams" just in case you also
want to print Individual Name Cards that can be placed adjacent to
each dinner plate.
And after you return from your honeymoon, you can log a gift
description (purely for your records) but also mark each guest
that is to get a Thank You Note.
Sort - You never have to press this button since your
Guest List is automatically sorted each time you exit this screen.
But just in case you want to sort it while you are working with
it, we provide the Sort button.
Now we're ready to take a look at Invitation Wordings. Normally,
you would press the Return to Ensemble button on this screen to
return to the Main Screen. Let's pretend we did that and just
pressed the INVTATIONS button on the Main Screen . . . |
